Satisfactory Academic Progress Policy
Satisfactory Academic Progress Policy
Satisfactory academic progress (SAP) is a measure of student progress toward the completion of a degree or certificate program. SAP is a quantitative measure based on the number of competency units a student completed divided by the total number of units for which a student enrolled cumulatively over the student's academic career at WGU. It is an academic success indicator and a financial aid requirement. Federal regulations require that all students who receive financial aid maintain satisfactory academic progress.
Students receive a mark of Pass or Not Passed on their permanent academic record for any courses of study for which they enroll in a term, regardless of whether they attempt an assessment. A grade of Pass indicates that the student has demonstrated competency at a grade equivalent of “B” or better. Grades of Not Passed are counted as units that are failed and are counted against satisfactory academic progress.
Maintaining Satisfactory Academic Progress
SAP is evaluated at the end of every term and at the time of a withdrawal from the university. To maintain good standing for SAP, students must achieve an overall minimum cumulative pass rate of 66.67 percent for all competency units attempted and completed.
Students are prohibited from receiving federal financial aid for more than 150 percent of the number of competency units required in their current academic program including transferred and all WGU enrolled units. A change in program will not affect a student’s SAP standing. Students who are requesting re-entry into the university will return with the SAP status calculated at the time of withdrawal. Students requesting admission into a new degree program after graduation will begin as a first term student with a new SAP history.
Students who fail to maintain SAP are placed on warning and may be terminated from Federal Financial Aid eligibility.
Students who are terminated from financial aid eligibility may continue their studies at WGU but are required to self-pay and make payment arrangements through the Bursar’s office. In the case of extenuating circumstances, students may appeal their termination status to the Financial Aid Appeals Committee. See Financial Aid Termination and Appeal Instructions below.
NOTE: Veterans Affairs has a requirement for Satisfactory Academic Progress that may be stricter than the SAP cumulative status in Federal Title IV Financial Aid. Contact the WGU VA Department for more information.
Scholarship and Grant Recipients
Most scholarships and grants do not allow for a warning term. Failure to meet SAP in any given term can result in termination of scholarship or grant funds. Please refer to your scholarship or grant materials or contact the scholarship department at email@example.com for additional information.
Financial Aid Appeal for SAP
Students who are terminated from financial aid eligibility for not meeting satisfactory academic progress (SAP) and who have extenuating circumstances may appeal to reestablish their eligibility. Students who wish to make an appeal must be current on all financial obligations. Students may not use financial aid to make retroactive tuition and fee(s) payments.
The appeal must be based on extenuating circumstances that prevented a student from meeting the requirements of the satisfactory academic progress policy. Extenuating circumstances must have occurred within the past 12 months of enrollment. Circumstances may include extreme medical issues, a death in the immediate family, employment related hardship, military mobilization, and/or extreme personal problems. As part of the appeal, the student must submit the following:
- SAP Appeal Form
- Signed Dated Letter (please refer to the form for further instructions)
- Supporting Documentation
Submit appeal documentation to Western Governors University, Financial Aid, 4001 South 700 East, Suite 700, Salt Lake City, UT 84107-2533 email firstname.lastname@example.org or FAX to 801-907-7727. The Financial Aid Appeal Committee will evaluate the merits of the appeal by reviewing the documentation submitted as well as the student’s previous academic performance at WGU. The committee may request additional information or documentation as needed and will advise the student of the final determination.
Financial Aid Reinstatement
Students terminated from financial aid may seek reinstatement once they meet the following eligibility requirements:
- Successfully complete competency units so that cumulative SAP is at least 66.67%.
- Fulfill all payment arrangements with the Bursar’s office.
- Apply for reinstatement by submitting a request to the Financial Aid Appeals Committee.